Freelancing Payton Hayes Freelancing Payton Hayes

15 Misconceptions About Freelancing

Freelancing is often surrounded by misconceptions that can mislead those considering this career path. One common myth is that freelancers lack job security; however, many freelancers build stable careers by diversifying their client base and continuously marketing their services. Another misconception is that freelancers earn less than traditionally employed individuals; in reality, many freelancers match or exceed their previous salaries, especially as they gain experience and specialize in high-demand niches. Additionally, the belief that freelancers have no bosses is misleading, as they must answer to clients and adhere to project requirements and deadlines. The notion that freelancing is less legitimate than traditional employment is unfounded, as freelancers are recognized as independent contractors and contribute significantly to the economy. Finally, while some assume freelancers are socially isolated, many actively engage in networking, collaborate with clients, and participate in professional communities, maintaining robust social interactions. By understanding these misconceptions, freelancers, their clients, and everyone else can glimpse a clearer picture of what it’s like working independently.

This blog post was written by a human.

Hi readers and writerly friends!

If you’re a returning reader, welcome back and if you’re new to the blog, thanks for stopping by! In this post, we’ll discuss fifteen misconceptions about freelancers (writers, editors, artists, entrepreneurs, and content creators). There’s a lot of stigma surrounding freelancing and the instability of working for oneself. Many people who aren’t freelancers or entrepreneurs have misconceptions about freelancing and I’m here to debunk them!

Many of the misconceptions surrounding freelancing are based in ignorance and I can understand how people looking from the outside in may have these ideas about freelance work. While some of these may be true for a portion of the freelancer population, they’re certainly not true for the majority. Every freelancing business is unique and comes with its own set of challenges. What makes some of these misconceptions truths and some of them myths is how freelancers handle those challenges.

This is not a complete list, but some of these misconceptions and myths about freelancing include:

  1. You own your own business

  2. You don’t have a boss

  3. You can work whenever, wherever,  (and however) you want

  4. You only have to work on projects you like

  5. Freelance work is always exciting

  6. Freelancers make more money for less work

  7. Freelancers make less money

  8. There’s no job security

  9. As a freelancer, you don’t have employee benefits

  10. Freelancing is more stressful than a full-time job

  11. Freelancers should work for free

  12. Freelancing isn’t 100% legit

  13. Freelancing hurts real businesses

  14. All freelancers want to get a “regular job”

  15. Freelancers are socially awkward

You don’t have to be a boss to be your own boss

While this is true for many freelancers, it’s not necessarily true for all of them. Many freelancers are employed by other entrepreneurs and still have to report to a boss.Even if you’re a freelancer, running your own small business from home, you still have to answer to clients and colleagues whom you work with. As a freelancer, your boss is the client. 

You can work whenever, wherever (and however) you want / you only have to work on projects you like/ freelance work is always fun

Freelance workstation in a coffee shop. Photo by Toa Heftiba.

Many successful freelancers have the freedom to pick and choose to some degree, the projects they agree to work on. However, when work gets low, and clients are sparse, the pressure to agree to whatever work comes your way is higher than ever. As someone working for themselves, freelancers typically have to work harder to deliver a quality product. However, it is true, to some degree, that freelancers can work where they please. As long as they’re working for themselves or if they have a lenient boss, they can work from home, a library, a coffee shop, or from the park; they just need a place where they can focus on their work and avoid distractions.

Likewise, freelance work is not always enjoyable or exciting. Freelance work can be tedious and grueling some days and often consists of administrative work and accounting. As mentioned in the next misconceptions below, many freelancers who are just starting out often have to take what they can get, and this means they can’t afford to be picky about jobs. As a result, a lot of novice freelancers end up taking hard or boring jobs to make ends meet and build out their portfolio for hopefully better-paying, more interesting jobs in the future. 

Freelancers make less money and/or do less work

Many freelancers charge less than the larger companies they compete with to give themselves an edge. Many other freelancers charge within industry standard and offer sample services to demonstrate their skills and quality of work. Many other freelancers charge above industry standard because their skills and services are worth the expense and they have the credentials and testimonials to back it up. Freelance pay depends on your field and how in-demand your skills/services are. Starting out,  you may have to build a reputation and possibly accept lower paying jobs to build a strong work history. Testimonials, reviews, and referrals are excellent ways to boost client confidence in your abilities. 

There’s no job security for freelancers

While freelance jobs are known for instability or unpredictability, the idea that there is no job security in freelance work, is just false. It depends on what you consider job security and what level of security you’re looking for.

It can be argued that standard day jobs don’t have job security, because if you’re an employee working for just one company or organization, you could be fired, losing your only source of income. However, if you’re freelancing, and you’ve got a few different clients, losing one at a time, would not cost you your only income. Replacing a single client can be much easier than finding another full-time job. It seems finding clients is somewhat less competitive than applying for a job to which many other people are also applying. 

Freelancers get zero company benefits

The more savvy freelancers just might surprise you with this one.  A freelancer might not have a traditional 401K but that doesn’t mean they don’t have great health care and long-term savings. Many freelancers also have the privilege to take longer vacations and more often. They often have just as many or more sick days at their disposal than typical employees and they can pick and choose their insurance benefits from a wide array of companies, rather than having to enroll in just what their employer provides. 

Freelancers clutching her head in stress. Photo by Elisa Ventur.

Freelancing is more stressful than a typical 9-5

For some freelancers this is true. As mentioned above, freelancers who are just starting out may have to settle for challenging or boring/tedious jobs in order to cover their bases. And many seasoned freelancers still struggle with stress due to other factors such as family and lack of time management. However, many freelancers have figured out how to manage time, stress, focus, finances, and work-life balance which translates into lower-stress positions with more pros than cons. I think this one specifically is influenced by 1) the field and demand of services/skills and 2) the freelancer’s approach to work. 

Freelancers should work for free / freelancing isn’t real work

Yeah, right! Try telling that to the IRS! Freelancers are considered independent contractors and they are generally required complete a 1099-MISC or similar form for taxes. And freelancers often work long hours and produce thoughtful, quality work as a result and should certainly be paid for their services. Freelancers not delivering on their end of the bargain should be confronted and asked to rectify this. One way to avoid this is to provide sample work, testimonials, referrals, and reviews  to demonstrate skills and services.

Freelancing hurts real businesses

You might be surprised to hear that the opposite is true, actually. Often, small companies that cannot afford to hire full time employees may rely on contracted work to keep their business running. They may sometimes collaborate with other freelancers to meet their needs on a budget too. Freelancing does not hurt businesses; it stimulates the economy and allows more consumers to participate in the free market. Freelancers also give the market alternative options to large corporations with a large price tag. 

Freelancers have multiple jobs or have to supplement their income

While many people do freelance work to supplement their income, there are also many freelancers whose first picks would be freelancing because of the benefits and freedom it provides. Freelancing is especially appealing to the millennial generation, who are less productivity-focused and more meaningful-work -focused, non-traditional families, and entrepreneurs.

Freelancers meeting at a coffee shop. Photo by Brooke Cagle.

Freelancers are socially awkward

Another common misconception about freelancers is that they are socially awkward, are hermits, antisocial, or loners. While many freelancers prefer solitary work (for many different reasons including creative control, time management, and freedom,) many work alone simply due to the nature of freelance work. Some freelancers collaborate with other freelancers which helps them network and build connections with others in their field and related fields. Others don’t mind working alone and find they are able to focus better when not working as part of a team. 

Freelancing isn’t for everyone and it's certainly not always easy or high paying. Learning the ropes, practicing and honing skills, building a portfolio and client base, networking, and working from the ground up is arguably more challenging, more daunting, and more physically, emotionally, and mentally taxing than just showing up to a 9-5. However, freelance work can be incredibly rewarding and fulfilling and it gives entrepreneurs the ability to make an impact on the world, and to enjoy what they’re doing. 

That’s it for my list of 15 Misconceptions About Freelancing! Have you heard any of these misconceptions? Do you think they’re true? Why or why not? What are the misconceptions you have heard that aren’t on this list? Let me know in the comments! Thanks for reading!

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Freelancing Payton Hayes Freelancing Payton Hayes

For Content Creators and CEOs with ADHD: Strategies to Succeed Despite Overwhelm and Distractions

Learn how CEOs and content creators with ADHD can thrive amid overwhelm and distraction. Discover practical ADHD-friendly systems—like daily planning tools, the Pomodoro Technique, and chunking strategies—from author Payton Hayes. Boost focus, eliminate burnout, and build sustainable routines that enhance leadership and productivity.

This blog post was written by a human. 

Hi readers and writerly friends!

As someone with severe adult ADHD, I personally know how this neurotype can affect one’s personal and professional life. ADHD is a neurodivergence, not a disorder, and worth looking into whether or not you have been diagnosed with it. Readers and writers, I’ve created a list of tips and tricks (ADHD friendly) that can help you in your business whether neurotypical or neurodivergent, like myself. If you’re in a rush, check out the headers and sections in bold to get the most out of skimming this post.

Note: Some of the advice in this blog post is from my own personal experience, tips and tricks from other people I know who have ADHD, and the book, Mastering Your Adult ADHD: A Cognitive-Behavioral Treatment Program, Second Ed. Client Workbook by Steven A. Safren. Any quotes from the workbook are cited in-text and at the end of this post (Safren 2017)

Rearrangeable Corkboard Calendar. Photo by Monica Sauro.

Calendars, Planners, and Daily Task Lists

As per the workbook and my own experience, having a toolkit of simple, practical, sustainable, and daily organization and planning tools is key to combatting prioritization-confusion, time-blindness, and forgetfulness in general. This is true for people with and without ADHD. Having a 3-step planning system ensures consistency and employs repetition —a useful tactic for remembering important tasks day-to-day, week-by-week, and month-to-month. I’ve been using this system for three months now, and it has changed how much I can get accomplished in a single day. I’m not advising you go overboard with adding tasks to your plate and burn yourself out. But you’ll be amazed at the productivity and action you can achieve by employing a simple planning routine that can be scaled up or down and modified in many ways to fit many different lifestyles and stages of life.

How to execute this planning strategy:

  • Use a Calendar for a monthly view. This can be paper or dry-erase calendar, but make sure its simple and big enough to write 1-3 important tasks, appointments, or events in each day’s space.

  • Use a Planner or weekly agenda for keeping up with tasks throughout the week. Realistically plan your days so that you can get your professional and personal work done in a timely manner without overworking yourself. Unless you can consistently produce quality results, stick to no more than 3-5 tasks a day until this becomes a habit. Pick out a planner that you like and avoid choosing frills over functionality. The more space the better. I prefer just a plain planner with a calendar view for each month and a few lines for each day of the month in an agenda format. Ensure the planners size can accommodate your handwriting as well as portability, because this will be your middle-man between your home calendar and task list as well as your point of reference when away from home.

  • Use a Daily Task List for daily task planning and organization. Again, limit your responsibilities to reflect your true capability and slowly add more tasks onto your plate when you feel comfortable doing so.

Pro Tip: Use the same color-coding system in your planner and task list as you do on your monthly calendar. Get colored pens that match your expo markers so that you can peek at either tool and read it at-a-glance, ensuring ease of understanding and consistency. Only use a color-coding system if it will benefit you, though. If you’re worried it will become too complicated, take too much time to set up, or you’ll get hung up on perfectionism, opt for 3 colors max, or skip this step altogether.

For Digital Planners: I would love to be more eco-conscious and go paperless, but the repetition of writing plans down 1-3 times helps me remember when and what I’ll be doing each day. This process also helps me to catch any discrepancies between one of my planning tools and I can catch mistakes (such as an event written on the wrong day of the month) much easier and usually before the event. However, if you’re really not one for writing things down and would prefer to go the digital route, there’s a few tools you can use to achieve the same 3-step planning system mentioned above.

Tablet displaying a virtual weekly planner. Photo by Jess Bailey.

  • Pick a good virtual calendar such as Google Calendar. Color-code events as needed and try to keep colors consistent across all apps and devices.

  • Use a good digital planner as well —below, I mention Notion as a great resource for note-taking but it can also serve as a fully-customizable virtual planner/agenda as well. If you’re overwhelmed by the customization, there’s a ton of other free and paid virtual planning/productivity apps out there!

  • Use a simple virtual notes app or list app such as Google Keep Notes or Google Tasks. Notes has more formatting options but Tasks has a satisfying check-off function for when you’ve completed tasks.

If you’re going the virtual route, use digital alarms to help you stay on track! The Pomodoro Technique is a great strategy for getting both quality work and breaks done in a timely manner. If you’re not going digital, keep hand-held timers around your house or at your desk in the office to use to help with time management.

The workbook provides some rules for effective use of the calendar and task list:

Rules for the Calendar and Task List

The calendar and task list system replaces ALL pieces of paper

  • Pieces of paper just get lost.

  • Instead of keeping an appointment slip, a business card, or anything like this, copy the information onto the task list or enter it directly on your calendar.

Phone messages from voice mail or other places go on the task list.

  • Log every phone message (from voice mail and so forth) on the task list as a to-do item.

  • If you date when you have completed the task, you will then have a record of having done it in case anyone asks you about it in the future.

All appointments go on the calendar.

  • No appointment slips that can easily get lost!

All tasks must go on the task list.

  • Task list items should be looked at EVERY DAY, and revised accordingly.

Do not obsess about trying to get a perfect system.

  • Many individuals want to have the perfect calendar and task list systems. Do not fall into this trap! This will just result in not having any systems.

  • If you cannot decide on the “best” system, then just use a simple calendar and task list system.

  • Remember it’s important to give your system a fair shot! This means keeping one system for at least three months, long enough to get used to it.

Use a system that is within your comfort zone.

  • There are many options for calendar and task list systems—including paper systems, applications on smartphones or tablets, and multiple computerized applications. Many of our clients ask us which is the “best” system, and this is not really a question that we can easily answer. The question for you to ask yourself is this: “What’s the best system for me?”

— (Mastering Your Adult ADHD, 29-30)

Manageable chunks

Downsize overwhelming parts into manageable chunks. Make step-by-step processes for tasks that seem daunting and go one step at a time. This will help you manage overwhelm, anxiety, and, unnecessary busy work. Make a list of items and order them according to due date or priority, and try to get them done as soon as possible. Do not wait until the last minute, no matter how tempting that next episode of Orange Is The New Black may be. Make a reasonable, executable game plan for your goals or project, and proceed one step at at time. Don’t get hung up on the details or perfectionism, just start.

“A good plan executed right now is better than a perfect plan executed next week.” —George S. Patton.

Woman looking through her weekly planner. Photo by Covene.

Task Prioritization with the A,B,C’s

Now that you know of an effective and sustainable planning strategy and you know to break overwhelming tasks up into more manageable steps, it’s time to prioritize. As mentioned earlier, without prioritizing tasks, its easy to get caught up in busy work. Getting a lot of tasks completed and crossed off your to-do list feels good, but is it really getting you closer to your goals? By being overly productive with mundane tasks, are you actually getting any important work done?

That’s where the A,B,C’s come in. I learned this strategy in the workbook as well:

List all of your tasks. Then assign an “A,” “B,” or “C” rating to each task:

  • “A” Tasks: These are the tasks of highest importance. They must be completed in the short term (like today or tomorrow).

  • “B” Tasks: These are lower-importance, longer-term tasks. Some portions should be completed in the short term, but other portions may take longer.

  • “C” Tasks: These are the tasks of lowest importance. They may be more attractive and easier to do, but they are not as important.

Be very careful not to rate too many items as “A”!

Practice doing all of the “A” tasks before the “B” tasks and all of the “B” tasks before the “C” tasks.

— (Mastering Your Adult ADHD, 34-36)

When first going over this concept, my therapist put it this way: “A” tasks must be done on the day they’ve been assigned to. “B” tasks can be moved to other days but not move more than a week away from their original date. “C” tasks can be infinitely moved and do not require a defined date/time. An “A” task might be going to a doctor’s appointment. A “B” task might be getting your car’s oil changed. A “C” task might be finishing a book you’re reading for pleasure. This prioritization strategy will look different for everyone, especially at different stages of life.

Just remember the priority: “A”= Highest importance, “B”=Medium importance, and “C”=Lowest importance. Avoid overwhelm and burnout by strategically spacing “A” tasks throughout the week if possible. Try to limit “A” tasks to no more than 1-3 things a day until you feel comfortable with this system.

Color-coding tasks instead: If you’d rather use a color-coding system for prioritization, traffic light colors Red, Yellow, and Green make a great color-combination for action! Red= Stop what you’re doing and do the most important tasks first. Yellow=Be cautious of time and complete the lesser-important tasks next. Green= Go! on tasks of lowest importance once you’ve completed Red and Yellow tasks first!

Just “Eat the Frog” or “Start”

Have you ever heard of someone eating the frog when it comes to content creation, their personal to-do list, or professional positions? This means to start with the hardest item or most difficult item on the to-do list. This item is typically something that requires research, planning, and time to execute. It is a task that requires more energy and time to complete. Often these tasks are called ”frogs” because they’re hard to swallow, or hard to get done and often include a lot of planning and/or procrastination. By getting them done early, one can look forward to the “downhill” slope throughout the day/list. Get the hardest task out of the way and it will be easier as the day goes on.

If you’re more of a “work your way up” to the hardest task from the easiest tasks, that’s okay too! Not everyone feels comfortable starting with the “frog".” Just make sure you’re not doing busywork or deluding yourself with a false sense of productivity. Ensure your actions and “warm-up” tasks are actually moving the needle, and getting you closer to your goals.

Make use of versatile apps and devices

I’m saving for an iPad and Apple Pencil so I can do digital artwork, digitize my existing physical artwork, and start creating unique animations for my YouTube channel. I’ve seen some pointillism artists doing dotwork with tattoo guns on paper, saving their hands the trouble and repetitive stress. Utilize the technology we have today to save time tomorrow.

Clickup’s Blog has tons of great resources for productivity and combatting ADHD. Greg Swan’s post “10 Best Mind Mapping Software (Pros, Cons, Pricing)” explains how mind-mapping can be a useful tool for productivity and breaking tasks down into actionable steps:

Mind map software lets you create a diagram or flowchart of your ideas. This helps you easily illustrate the relationships and hierarchy between concepts. 

Most mind mapping tools come in different sizes to suit various needs, offering other functionality. Generally, your average mind map maker falls under one (or more) of these categories:

  • Diagramming: a technical diagram such as engineering flowcharts, architectural designs, network diagrams, etc.

  • Brainstorming: problem-solving sessions to organize and present an idea visually

  • Business intelligence: visualize data as charts by importing it from business applications

  • Software development: prepare site map diagrams, software wireframes, etc.

— (Swan, paragraphs 5-8)

Checkbox to-do list on paper. Photo by Thomas Bormans.

Take notes

When it comes to conventions, panels, educational videos, courses, classes and other avenues for creative information, remember to take notes —and not just cover vocabulary. Let’s get honest for a second, aesthetically pleasing notes make studying that much easier, for sure, but it’s not a necessary effort. As long as your notes are legible and cover important topics that will likely come up later (or for students, will be in the exam) then you are good to go. Feel free to digitize or edit your notes later. First, focus on jotting down as much information as possible.

Pro Tip: If you don’t feel confident in your ability to type as fast as the professor or speaker talks, then feel free to record the panel or discussion. Make sure you get permission/clearance before recording someone else. When you have time, type up and refine the notes into easily-digestible, succinct, effective, and at-a-glance notes. Put them on the wall, your vision board, or bathroom mirror to see them frequently until their concepts and advice is cemented solidly in your brain. Then, file your notes away in an organized fashion and make sure to refer back to them regularly.

Notion and other note-taking apps

I genuinely enjoy this app and the features it provides users. Notion has an almost overwhelming number of features and useful elements. I personally use the application to create lists, blog post rough drafts, flesh out poems, and to tack down other ideas, but this barely scratches the surface of Notion’s versatility. This post is not sponsored by Notion, nor am I affiliated with them.

Celebrate milestones, big and small

Don’t forget to celebrate hard work and milestones. Go out every once and a while to celebrate and acknowledge the hard work you’ve done. If the work is online, it can be especially hard to quantify successes or measure productivity, so go out every now and again and celebrate the small and big wins! Don’t. Skip. On. This. Even if you don’t drink, are veggie, or have a tight curfew, make sure you allow time for you to, celebrate both the small and big wins and really soak it in. When your supervisor gives you a compliment, treat yourself to a nice coffee, or when you meet a work or personal creative deadline early, grab that chocolate-chip muffin as treat (as long as your not on a diet, lol —look into other rewards systems if you’re alcohol-cruelty-gluten-free, etc.!”

FAQ pages

For entrepreneurs and creatives with websites, this page can save you a lot of time and trouble. Although it’s pretty self-explanatory, a Frequently Asked Questions (FAQ’s) page serves as a buffer between you and your reader’s repetitive, previously answered/address queries. Link the FAQ page in the footer or contact section of your website and put 5-20 of the most frequently asked questions there, to help avoid repetition and wasted time re-addressing the same questions over and over again.

Lead magnets

Sometimes called freebies, lead magnets are the little juicy bits of content that readers subscribe to your content in order to access. For cooking blogs, it may be a 20-page mini cookbook. For writing blogs, it may be a short guide for combatting writer’s block or a writing checklist. Just about any website can have a lead magnet and it’s the easiest, most automatic way to obtain an email address from a visitor to your site. Lead magnets are powerful, effective, enticing marketing tools and they’re very easy to create. Design a unique, actionable, useful piece of downloadable/printable content with an editor such as Canva and upload it as a downloadable file into your newsletter block on your website. Once the reader enters his or her email into the box and hits the subscribe button, they’ll be prompted to download the content they signed up for. Now you’ve unlocked another potential customer who you can market to, straight to their inbox, and they just gave you that access!

Minibatch and time-batch tasks

Similar to prioritization and chunking tasks into more manageable steps, minibatching tasks can serve as a useful strategy for planning, organization, optimization, and execution. To do this, break your larger tasks down into smaller, doable steps, then put those smaller tasks onto your calendar or planner, according to the type of activity required to complete the task. For example, if your car needs several maintenance tasks done, schedule a time to look at and order car parts, make appointments to the alignment shop and oil-change shop, and plan a day to get all the car work done. Another example, if you need to record videos, take photos, or hop on webcam, schedule these tasks all on the same day if possible. You’ll save yourself the time and trouble of getting ready for each individual appointment and get the most wear out of your outfit/makeup/hair-styling too!

Have frequent co-working sessions

Schedule in regular co-working sessions with friends, partners, and colleagues. These sessions are for working collaboratively on projects and brainstorming and are an amazing resource for creatives and office-workers alike. Friends can help you pick paint samples and the interior design of your living room, while colleagues can help you come up with new strategies for success in the workplace. Who says you can’t have coffee in the morning with a client in the morning and meet up with your bestie for lunch in the afternoon?

Schedule “people days”

Much like the time-batching tasks, schedule all of your face-to-face appointments, coffee-shop meet-ups, conferences, phone calls, and co-working sessions in the same day, when possible. This will save you time getting read for each appointment and once you’ve made it through the first meeting, you’ll be ready to tackle the next meeting as your confidence and productivity high snowballs you throughout the day.

ADHD management and CBT therapy

Regardless of if you’ve been diagnosed with ADHD or not, these tips can be useful for anyone who gives them an honest try because they’re practical, scalable, sustainable, effective, and simple. However, these tips may not be enough if your life is a hot mess like mine was in 2020-21. After having done my own ADHD management program and CBT program for PTSD, I can truly say it has changed my life for the better. I would recommend anyone struggling with ADHD symptoms to reach out to your primary healthcare provider and discuss options for treatment with them. Depending on the severity, you may require therapy, management, medication, or lifestyle changes in order to manage any debilitating or annoying symptoms you may have. I’m not a doctor —I just know this process helped me understand and embrace myself and gave me the patience and grace to work through my challenges without shame, fear, or judgement. Please do not diagnose yourself. If you feel you may be struggling with ADHD, contact your doctor or counsellor and have a formal assessment and diagnosis done.

Thank you so much for reading this blog post! If you liked this post, let me know what you thought of it in the comments below, and please check out my other posts! If you have any other actionable tips for productivity as a creative with ADHD, drop a comment below!

If you’d like to see more of my blog posts, consider subscribing below to get updates as soon as a new blog post is published! You’ll also gain exclusive subscriber-only access to the new and improved Story Binder Printables e-Book! Feel free to check out the recent blog posts linked at the end of this post as well!

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Freelancing Payton Hayes Freelancing Payton Hayes

5 MORE Ways To Stay Organized As A Writer Or Freelancer

It’s hard enough keeping organized as a person in general, but add being a freelancer and/or business owner into the mix—of course we’re going to feel a little in over our heads sometimes. Not to worry, though—I’ve put together a list of five ways to stay organized as a freelancer! Not a freelancer just yet? You can still use all of these tips to your advantage and hopefully they will help you move closer to your goal of being your own boss!

If you haven’t read the first blog post I wrote on this topic, click here!

Get organized digitally

You may have heard the words “spring cleaning” at some point in your life, but as an online content creator and freelance editor, I am here to tell you that this phrase doesn’t just refer to de-cluttering objects in your real life—it also means keeping organized virtually. As a Virgo (I think Jenna Marbles can relate!) there is nothing worse than a chaotic, cluttered room when I sit down to work. This is no different in my digital spaces. I try to keep everything just as organized on my computer as I do in my home.

Folders are labeled and sometimes colored, projects are divided up into parts, and everything has a place. I even have a method for planning and preparing my blog posts that go out every Friday. Monday mornings, I will start brainstorming, outlining, and designing my blog posts. I typically get them completed way ahead of time, but it’s nice to know that if I get stumped, I have until Friday at 12 PM CST to finish everything up.

I like to color-code my folders according to the four following categories: not ready, some parts completed, time-sensitive, and ready to post. I typically schedule three blog posts to go out at a time, but this system allows me to write posts ahead of time (or when I am feeling particularly inspired) and save them for later. I do this by using the free windows app, Folder Colorizer. To further organize, I break each project down into three parts: photos, thumbnail image/cover image, and the blog post text. It takes time to complete each of these tasks so by breaking them down, I can effectively time-batch similar tasks. (Keep reading!)

Not Ready.png
Folder colorizer 2.png

Calendar blocking

Calendar block like there’s no tomorrow.

This may look different for each person—Amy Landino practically blocks out every waking (and sleeping) second on her calendar. I personally, prefer to only block out things that aren’t part of my current routine or items that have changed in the routine, and once they become part of my everyday life, they get taken off the calendar. No matter how intense you go with your own calendar blocking, make sure that it is sustainable for you. You don’t want to just start throwing events and appointments up on the calendar without rhyme or reason! You might consider only blocking a few things to start with so you don’t get overwhelmed.

I prefer to use Google calendar. I have never enjoyed physically writing events out on a paper calendar or planner—maybe that’s just my inner perfectionist talking, but I truly do live for flexibility a digital calendar offers me. In addition to that, I can pretty much connect anything to my Google calendar—yoga classes, dentist appointments, and even bills! Also, Google calendar works seamlessly among your other Google accounts and can be connected to Trello if you use that, but it’s definitely not the only calendar to go with! You can even try out a few different calendars to see which works best for you. Like I said before, Google calendar is my go-to and that’s what you’ll see in the pictures below!

Monthly View.png

As you can see above, this is what my calendar looks like on a month-by-month basis. Of course some events change, I end up with different editing clients, and the occasional dentist appointment will arise. I like to block out only the items that are not routine/temporary routines such as an event that may be a week or month long. However, it doesn’t hurt to get into the details. You can always include your morning routine, nightly pre-sleep rituals, and gym days as well.

Monthly View (1).png
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Of course, the next two pictures show you what my weekly and daily views for my calendar look like. You can see the different calendars I am subscribed to on Google calendar (with exception to a few for my own privacy/editing client’s privacy.) I like to include Out of Office appointments, so when several of them pop up in the same day/week I can save time by time-batching similar tasks! (I promise, it’s the next item in this list!) I further filter my tasks into calendars such as bills, writing/prep for this blog, designing merchandise and preparing for my next two poetry books, and work for my freelance editing business, to name a few.

Pro tip: Ditch the to-do list! Yes, they can help you get an idea of what you need to do in a day, week, month, or even a year. However, to-do lists are more of a brain-dump instead of color-coded, sorted tasks. When you start looking at a calendar more like a timed to-do list, it helps you prioritized the events in your life. Instead of just looking at an arbitrary list of wants and needs, filter tasks out into events and appointments in your calendar. If you have a hard time separating tasks that you need to get done versus tasks you would like to get done, then consider using a prioritization matrix.

Time-batch similar tasks

Time-batching is the art of grouping similar activities together to save time. For instance, if you are a YouTuber and you need to film a talking-head video, use the opportunity to film several in one day! (Just make sure to change your clothes and accessories so your subscribers don’t catch on!) If you know you have an interview or business meeting, why not take this opportunity (when you have made yourself presentable) to schedule a coffee date with an old friend to catch up? This not only makes great use of your time (and finely styled hair and makeup) but it allows you to build connections with the people in your life—whether they’re your lifelong friends or just a newly made acquaintance.

In addition to time-batching out of office appointments, you can time-batch project tasks as well! Like I mentioned above, I like to break down my projects into three smaller parts: photos, thumbnails, and text. However, instead of trying to crank out all three parts of the project in one sitting, I know I can more effectively complete projects by time-batching their similar tasks. If I am editing photos for one project, and I know I will need to edit photos for another, it just makes sense that I get all of my editing out of the way in one session. When I get on a role with writing, it is much easier to start working out the details of the next blog post after I’ve been typing for a bit and already have my writer-brain warmed up. If you’re a creative, you know how hard it is to break away from what you’re doing and is much easier to simply push on until the project is complete. I pair this almost unhealthy ability to stubbornly get things done with time-batching so that I can both achieve the highest level of productivity whilst maintaining a healthy work/life balance.

Only check your email once a day

I’ll be honest, I don’t always follow this tip, but when I do, I notice that I am so much more productive and less distracted. Sometimes, it just makes sense to answer all your emails at a set time instead of compulsively checking your inboxes to ensure they’re at 0. Set an alarm just after lunch or whenever you feel is best for answering email and only respond at that set time. This way, you can be in touch without having others think you have nothing better to do with you time.

Turn off your notifications

On a very similar note to the one mentioned above, turning off your notifications can be a huge boost to your productivity. Even if you’re not looking to increase your productivity, perhaps you want to be more focused or more mindful in the moment—and turning off your notifications will help you do just that! I personally only have notifications on for text and Snapchat and even then, my phone is typically on do-not-disturb. There is nothing groundbreaking that I absolutely must see the moment a piece of content goes live. I don’t NEED to be notified every time this influencer tweets that or a YouTuber posts a new video. It’s just another distraction that I don’t need while I am working. Additionally, if someone really needs to get my attention—my loved ones specifically—can break through my do-not-disturb.

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As you can see, I don’t have many notifications turned on. Also, don’t be worried for me—that’s the most screen time I’ve had all week and I was editing photos today. 😉

So what do you think about these tips for staying organized as a freelancer? Do you think they’ll help you stay organized? Did I forget any tips that you love? Sound off in the comments below!

Thumbnail photos by Karolina Grabowska.

—Payton

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How To Organize Your Digital Life: 5 Tips For Staying Organized as a Writer or Freelancer

When it comes to writing, something we don’t always keep in mind is how necessary it is to keep our materials/notes organized and our writing space clutter-free. If you’ve been around the blog for a moment, then you know I am a huge proponent of Gretchen Rubin’s Outer Order Inner Calm and I practically preach that book at any opportunity I get.

But it’s not just the “outer” organization that matters. In fact, as writers, we have several writing spaces that all need to be kept tidy in order for us to write stress-free. We have our digital space which encompasses the cloud, your PC or Mac’s hard drive, and your email inbox. Then, we have our physical space which encompasses our actual writing area such as our desks and the room in which we do the actual writing. Lastly, our most important writing space is our notebooks, binders, and folders that hold anything related to our books and their contents. By keeping all of these things organized, you set yourself up for success in your writing.

Keeping the Cloud Organized

This is probably one of the easiest elements of our writing space to keep organized. If you use Google Drive, One Drive, or Dropbox, then you know your content is safe and secure in the cloud so you can write freely without the worry of corrupted files or the loss of unsaved work. However, it can be quite easy to clutter up your cloud storage pretty quickly. One way to keep cloud storage organized is to routinely remove unnecessary documents and keep only the essentials in the cloud. The second way to keep your cloud storage organized is to create a file system that makes sense and is easy to navigate.

Pro Tip: While we’re on the subject of external storage, I have to take a moment to say how important it is to have a backup storage system in case of a power outage, file corruption, or anything else that can cause you to lose you work. The worst thing to happen to a writer is to lose all the progress you’ve made and have to start over due to poor storage practices. I keep a current back up of all my content both in the cloud and on an external hard drive.

Keeping Your Hard Drive Organized

Borrowing some advice from the first item in this list, you can keep your hard drive organized by creating a file system that makes sense and is easy to navigate. My favorite way to organize my folders for both writing, editing, and work on my website, is to colorize them with this handy little tool called Folder Colorizer. (Not affiliated with them, I just really love this application!)

In the screenshots below you can see how I colorize my folders for my website. The color-coding helps me know at a glance which of my projects need to be started, have been started and have some progress, and which projects are completed and ready to be posted. For a traditional book writer, this might look a little different, such as red for “to-do’s” yellow for “works in progress” and green for “completed” elements of your novel. By picking the novel process apart, it makes the project seem a little less daunting.

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Color-coding folders with Folder Colorizer.

You can color-code folders with Google Drive (for free) as well, but color options are limited.

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Keeping Your Email Inbox Organized

Inbox 0 is one of the most satisfying things ever. Maybe that’s saying something about how boring my life is but seriously, if you’ve never cleaned your inbox out completely, then you’ve got to do it! Unsubscribe from email lists that aren’t helping you grow as a writer or freelancer, delete old conversations, and organize that inbox! I have a “delete later” folder that houses all of my important but not that important emails that I want to hang onto for a little while. After a few months, this folder gets emptied, but it saves my inbox from getting cluttered.

Other folder ideas for email organization include:

*Make sure to back up any super important documents in a secondary backup location.

Keeping Your Physical Space Organized

Rodrigo Cazanova’s Post-It Board keeps his writing organized. He says the purple notes are for the character’s travels, the pink notes are character interactions, the blue ones are info notes, and the green sticky notes are scenes.

Rodrigo Cazanova’s Post-It Board keeps his writing organized. He says the purple notes are for the character’s travels, the pink notes are character interactions, the blue ones are info notes, and the green sticky notes are scenes.

This is probably one of the least fun of the organization methods I am suggesting but its completely necessary to creating a space that is conducive to writing. I won’t go on another rant about Gretchen Rubin, but I will show you a few ways to keep your physical writing space organized.

  • Create a file system or caddy for all your notes, notebooks, binders, etc.

  • Set up a clean and organized desk area to write (your bed doesn’t count!)

  • Use a dry-erase board, bulletin board, or post-it  note system to stay on track

  • Design a vision board or playlist that reminds you of your novel, the setting, and the characters to help you stay focused when you sit down to write

Keeping Your Notebooks and Binders Organized

I prefer to use a binder, but some writers prefer notebooks. It’s all about what works for you and what is easier to keep organized. Kristen Martin prefers to use several different notebooks for different aspects of her writing and projects. A friend of mine from a writer group on Facebook prefers to use a bulletin board system for keeping his work organized. Another writerly friend I know uses a planner for her books. She outlines the book and sets a deadline, then uses the planner to help her stay on track throughout the writing process.

Since I prefer the single binder method, I have included a special kit for you guys! This printable set of binder pages will help you keep your writing notes organized and neat all in one place!

Click here to get your Story Binder Printables!

If you’d like to read a continuation of these tips, check out my blog post, 5 More Tips for Staying organized as a Freelancer!

And that’s it for my 5 tips for staying organized as a writer! What organization methods do you use? Are there any that I haven’t listed here that you just love? Comment below!

Thumbnail photo by Markus Spiske.

—Payton

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Oversaturation In A World of Overconsumption (There's No Such Thing)

In today's digital age, the notion of market oversaturation is challenged by the rapid consumption of media content. Consumers eagerly await new material from their favorite creators, often consuming content faster than it can be produced. This high demand indicates that opportunities abound for new creators to enter the scene. As Gary Vee noted in Matt D’Avella’s podcast, the fragmentation of attention across various platforms prevents overexposure. Therefore, aspiring content creators should recognize that the ever-growing appetite for fresh content diminishes the concept of oversaturation, making it an opportune time to share their unique voices.

Laptop displaying site analytics. Photo by
Carlos Muza.

This blog post was written by a human.

Hello readers and writerly friends!

If you’re a returning reader, welcome back and if you’re new to the blog, thanks for stopping by! In this blog post we’re discussing oversaturation in the digital era, especially as it relates to content creation and social media. If you’re a writer, artist, entrepreneur, or content creator, you may have heard someone utter this quote before, or maybe you’ve even said it yourself: “The market is over-saturated.”

This statement has been discussed widely in many entrepreneur circles and how its a major roadblock in many people’s road to success. However, its just not true. Yes, the idea of over-saturation is a roadblock, but over-saturation doesn’t really exist, especially not in the digital era where over-consumption of media is a prominent part of society.

One great example of this is easily found in your own YouTube subscriptions. Most, if not, all of us have been in the scenario where we’re left waiting for our favorite YouTube creator to come out with a new video. If they stick to a regular posting schedule, then we know when to expect to see their videos out, but it doesn’t mean that in the meantime, we’re not eager for those notifications. This is also true for other social media platforms, primarily Twitter and Instagram.

Here’s the tea. There’s no such thing as over-saturation in a world where viewers and subscribers are consuming content faster than it is being created. Creators often describe the process for videos, podcasts and even blog posts such as this and the behind-the-scenes work that goes into crafting content that will only be viewed for a few short moments. It’s hard to think about pouring all of that time and energy into a project that might not even capture someone’s attention for more than a few seconds.

This isn’t entirely a bad thing, though. While it can be a challenge to create compelling content that will engage an audience in a world filled with hand-held distractions, it can also be an advantage. In this digital age, people are consuming content faster than ever. It only takes a few minutes to watch a YouTube video and even less time to read a new Twitter post, which means that consumers are devouring content so rapidly, that the demand for new content is at an all time high. If you’re going to start your YouTube channel or your motivational podcast, there’s no better time than now, to do it. Social media markets may seem over-saturated due to the vast amount of creators posting on platforms, but this industry is still in its infancy. Over-Saturation doesn’t exist.

Gary Vee even supported this argument on Matt D’Avella’s podcast, the Ground Up Show, episode 101. when he said, “…fragmentation of attention across all of these mediums has created a scenario where you can't have overexposure.” (D’Avella)

Let me know what you thought about this hot take on oversaturation! Do you think this is an issue that poses a real threat to influencers and content creators or is it more of a non-issue? Why? What do you think? Let me know in the comments below!

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Freelancing Basics

Embarking on a freelance editing career requires strategic preparation and continuous development. Aspiring editors should seek internships during or after their studies to gain practical experience with industry-standard tools and techniques. Pursuing specialized courses in various editing facets, grammar, and the Chicago Manual of Style (CMOS) is essential, as is obtaining relevant certifications to validate one's expertise. Joining editorial associations can facilitate networking and provide valuable resources. A commitment to extensive reading—including industry literature, style guides, and genre-specific novels—enhances critical thinking and editorial skills. To secure clients, collaborating with fellow editors, connecting with literary agents, and offering services both online and within local communities are effective strategies. Specializing in specific editing types allows for skill refinement and niche expertise. Efficient time management, such as batching similar tasks, is crucial for productivity. Maintaining a steady workflow involves continually seeking new projects to mitigate potential lulls. Additionally, setting realistic working hours and establishing boundaries ensures a sustainable work-life balance.

This blog post was written by a human.

Hello readers and writerly friends!

If you’re a returning reader, welcome back and if you’re new to the blog, thanks for stopping by! In this blog post we’re discussing what it takes to get started as a freelance editor in the publishing industry. Freelance editing can be just as rewarding and fulfilling as editing for a traditional publisher, but likewise, it can be just as difficult getting started. I’ve put together a few lists to help you get started with your freelance editing business. If you’re not into freelance editing, that’s okay! Many of these tips can be applied to freelancers in other industries!

Getting started as a freelance publishing professional

These tips are specifically for freelance editors (hello—speaking from experience here!) but feel free to tweak each bullet point as needed, to fit your industry and niche.

  • Apply to internships while still in school and even after, to build your real-world experience in the industry, as well as your experience working with industry-standard programs and editing techniques.

  • Take masterclasses specializing in the different degrees of manuscript editing, grammar, and the Chicago Manual of Style (CMOS.)

  • Aim for editing certifications to show your education and qualifications.

  • Join editorial associations to build connections with other editors in these networks and build your repertoire of resources in the editing industry.

  • Read all the books you can—on industry, writing, style and everything in between. Seriously. (And novels in your specific genre too, of course!) I have an ever-growing list of my favorite craft books. These are so helpful, not only for becoming more familiar with the editorial industry, but they will help you read and think more critically as an editor as well. I’ve linked some resources in the Further Reading section at the end of this post!

Notebook next to black eyeglasses and a cup of pens. Photo by Suzy Hazelwood

Finding work as a freelance professional

  • Collaborate with other editors online and in-person to gain new perspectives, techniques and successful practices of others.

  • Connect with literary agents and other editors for their “reject” clients to build experience and make connections with artists who are just getting started. (reject clients may include clients the other editors and agents simply didn’t vibe with our didn’t have time to take on the projects of and does not necessarily;y refer to clients that are incompetent or lacking.)

  • Offer services both online and in your community to increase your experience.

  • Apply to any business or person with an online presence. Writing online copy is just as important as manuscript editing, especially in the digital age.

  • Specialize. Don’t try to do everything when you’re just starting out. Try a couple of different types of editing to see what you like and stick with that for a while. You’ll hone your skills and be more experienced in that niche.

Brown suede couch draped in leopard print throw blankets. Photo by Erik Mclean

Working from home as a freelancer

  • Time batch similar tasks. Freelance Editor, Mollie Turbeville, from Molliereads on YouTube, and bestselling author, award-winning speaker and entrepreneur, Amy Landino are both uber-successful boss ladies, living their best lives and managing their time with time-batching. The key to this is to schedule similar events and tasks on the same days, to eliminate wasted time. One way they use this practice is on days when they film for their channels, they will film several videos in one day while their “film-ready” or they’ll schedule several meetups in one day at the same coffee shop to cut down on time spent getting ready and travelling.

  • Keep looking for work. While your schedule may dance between being busy and slow work days, it’s important to keep multiple projects lined up. In this industry, its best to prepare for situations out of our control, such as when a writer backs out of a project.

  • Plan realistic hours for your work. It’s important to keep busy, but it is likewise important to create a meaningful and sustainable schedule for yourself. As an editor, burnout comes more often and destructive than for other occupations. Similarly, it is important to remember that when it is time to work, you must be responsible for yourself and your time. Editors cannot wait for motivation or creativity to strike because most projects are time-sensitive. Set realistic hours and stick to your schedule.

  • Create a workspace conducive to successful business practice. Environment is everything for freelance editors. For the same reason it is important that students don’t sleep where the study or study where they sleep, freelancers need a workspace that can be differentiated from their home environment. In the student example, it’s easy to see where the mental lines become blurred if one studies in their bed. This has been proven to decrease study effectiveness and degrade students ability to stay on task and alert in an area they associate with sleep. Similar to this example, freelances must be able to separate work life and home life to avoid burnout and to avoid blurring the lines between work and play. This may mean implementing a physical distinction, such as a divider or even setting up a home office separate from sources of entertainment. This distinction should make it so that when you’re in your workspace, you aren’t distracted or tempted to procrastinate and when you’re in your home, you don’t feel the pressure of work when it’s time to wind down.

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